Last updated: 6 October 2026
IMBA Dynamics Ltd (“IMBA Dynamics”, “we”, “us” or “our”) is committed to protecting personal information and handling it transparently, securely and lawfully.
This Privacy Policy explains how we handle personal data when you:
It also explains the distinction between information we process for our own purposes and information we process on behalf of our clients.
Company: IMBA Dynamics Ltd
Company number: 15925507
Business: Software development and technical consultancy
Privacy contact: privacy@imba-dynamics.com
For personal data collected and used for IMBA Dynamics’ own business purposes, such as website enquiries, supplier management, business administration and invoicing, IMBA Dynamics generally acts as the data controller.
Where IMBA Dynamics develops, hosts, maintains or supports systems containing personal data on behalf of a client, we will normally act as a data processor or sub-processor. In those circumstances, the relevant client determines the purposes and means of the processing and IMBA Dynamics processes the data only on documented instructions and in accordance with the applicable contract.
The personal information we collect depends on how you interact with us.
If you contact us through the website, email or another business communication channel, we may collect:
Where necessary to manage a business relationship, we may process:
We do not normally collect payment-card details directly through this website.
When you visit our website, limited technical information may be generated automatically by our hosting, security or analytics services. Depending on the services in use, this may include:
We aim to collect only the information reasonably required to operate, secure and understand the use of the website.
IMBA Dynamics develops and supports software and data services for clients.
Those systems may contain personal, confidential or commercially sensitive information belonging to the client or its customers.
Where we process that information as a processor or sub-processor:
If you are an individual whose information is held within a client system, the client will normally be the appropriate organisation to contact regarding your data-protection rights. If you contact us directly about such information, we may forward your request to the relevant client.
IMBA Dynamics does not intentionally collect special category personal data through its public website.
However, systems we develop or support for clients may contain sensitive or special-category information where this is necessary for the client’s lawful business activities.
Where we encounter such information while acting as a processor or sub-processor, we handle it only in accordance with the client’s documented instructions and the applicable security and confidentiality controls.
Where IMBA Dynamics acts as controller, our lawful basis will depend on the circumstances.
We may rely on:
Where IMBA Dynamics acts as a processor or sub-processor, the relevant client is responsible for determining the lawful basis for the underlying processing.
Where we act as controller, we may use personal information to:
We do not sell personal information.
We use technical and organisational measures appropriate to the nature and risk of the information we process.
Depending on the relevant system or service, these controls may include:
No information system can be guaranteed to be completely secure. We therefore review risks and controls on an ongoing basis and respond to identified security issues in accordance with our internal governance procedures.
We may share personal information where this is necessary and lawful.
Recipients may include:
Trusted technology and business suppliers that provide services such as:
Suppliers are subject to appropriate contractual, security and data-protection requirements where applicable.
We may disclose information to accountants, lawyers, insurers, security specialists or other professional advisers where reasonably necessary.
We may disclose information where required by law, court order or legitimate regulatory request.
Information may be disclosed where reasonably necessary as part of a genuine corporate restructuring, acquisition, sale or similar transaction, subject to appropriate confidentiality safeguards.
We aim to use UK-hosted services where appropriate for client systems and sensitive information.
Some technology suppliers may operate internationally or provide support from outside the UK.
Where personal data is transferred internationally and UK data-protection law requires safeguards, we will ensure that an appropriate lawful mechanism is in place, such as:
Client data processed outside the UK will also remain subject to the relevant contractual instructions and approvals.
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected and for any applicable legal, accounting, contractual or dispute-resolution requirements.
Retention periods depend on the type of information and the context in which it is processed.
When information is no longer required, we will delete or anonymise it securely where reasonably practicable.
Where IMBA Dynamics acts as processor or sub-processor, retention, return and deletion of client data are governed by the applicable client instructions and contractual arrangements.
Where IMBA Dynamics acts as controller, you may have rights under UK data-protection law including the right to:
These rights are not absolute and may depend on the circumstances and the lawful basis relied upon.
To exercise a right relating to personal information for which IMBA Dynamics is the controller, contact: privacy@imba-dynamics.com
We may need to verify your identity before acting on a request.
Where the information is processed by IMBA Dynamics solely on behalf of a client, we may refer your request to that client.
If you have concerns about how IMBA Dynamics has handled personal information, please contact us first at:
You also have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection.
Information about making a complaint is available from the ICO at ico.org.uk.
Our website may use cookies or similar technologies that are necessary for the website to operate or that help us understand how the website is used.
Cookies may include:
Non-essential cookies should not be activated without the appropriate consent where consent is required by law.
The exact cookies and technologies in use should be reflected in the website’s cookie settings or cookie notice.
We do not use advertising or targeting cookies unless this is specifically disclosed and the appropriate consent mechanism is in place.
Our website may contain links to external websites operated by third parties.
IMBA Dynamics does not control those websites and is not responsible for their content or privacy practices. You should review the privacy information provided by the relevant third party before providing personal information to them.
Our public website and business services are intended for organisations and adult business users and are not directed at children.
We do not knowingly collect children’s personal information through the public website.
Client systems supported by IMBA Dynamics may contain information relating to children where this is lawful and necessary for the client’s purposes. In such circumstances, IMBA Dynamics processes that information only on the client’s documented instructions and subject to the applicable security and confidentiality controls.
We may update this Privacy Policy where our business, website, technology suppliers, processing activities or legal obligations change.
The latest version will be published on our website and the “Last updated” date will be amended accordingly.
For questions about this Privacy Policy or IMBA Dynamics’ handling of personal information, contact:
IMBA Dynamics Ltd
Company No. 15925507
Email: privacy@imba-dynamics.com
For general business enquiries, please use the contact details published on our website.